For Presenters

Coffee Break

If you have found this webpage, you have either gotten very curious about the inner sitemap of eval.org or you’ve been asked to present a Coffee Break Demonstration or a Professional Development eStudy. Welcome! Listed below are items for consideration as you develop your webinar content. Check in with AEA staff at any point!

The Basics

	Each presentation is 10 minutes in length within a 20-minute webinar. The full 20 minutes is divided into 2 minutes of intro from a staff moderator, 10 minutes of presentation, and 8 minutes of questions posed by the moderator based on questions typed in from attendees.
	Presenters must call in from a landline telephone.
	Each presentation needs to be concrete and visually-rich, showing at a minimum a high-quality slide deck, but potentially supplemented by online resources, etc. The attendees do not see the speaker, and thus the content must be very well planned-out and presented. But don’t be intimidated – it’s only 10 minutes!
	Our webinar platform is based on screen-sharing, so the attendees will see exactly what is on the presenter’s screen. She or he can show a powerpoint presentation, demonstrate software, explore a website, etc.
	The final runs are on Thursdays at 2:00 Eastern.
	We also schedule a trial run with each person approximately two weeks in advance. The scheduling is flexible for the trial runs. The speaker should be 100% prepared for the trial and plan to give the presentation as she or he intends to do during the final run. We’ll check for length, ensure that the facilitator is comfortable with the technology, and coach a bit around focus, ensuring that the content and timing work well.

The Tips

Consider piquing interest in your webinar by authoring an aea365 blog post. Ask us how to get started!
Check out these great, brief resources:

Presentation tips from Garr Reynolds

Tips on presenting from AEA’s Data Visualization and Reporting TIG

Advice specifically on presenting in webinar format, from Olivia Mitchell
Ask for a Peer Coach for your Trial Run. Peer coaches have presented Coffee Break Webinars in the past and received very high scores from their attendees. They’ll listen to your talk and give feedback about visual images and presenting in general.

And thanks to our awesome peer coaches:

John Nash
           Iowa State University

Juan Paulo Ramirez
           GIS and Human Dimensions, LLC

Nina Potter
           San Diego State University

Joe Heimlich
           Ohio State University
Get inspired and check out how other Coffee Break presenters have done it.

eStudy

In addition to the resources listed above, the longer, extended format of eStudy requires a higher level of interactivity with the attendees. Here are some ideas about strategies to engage attendees at each step of the webinar. Plan for at least one strategy before, during, between, and after your sessions.

Before

Send an article or blog post to read
Send a handout based on the presentation
Solicit questions on Twitter or via email
Set up an AEA web page for comment posting
Send slides
Write an aea365 blog post and ask registrants to comment

During

Poll
Raise hands
Q&A breaks
Interactive handout where they write thoughts about sent questions

Between

Web scavenger hunt
Article or blog post to read
Strategy to test and prepare to report on
Review related material in aea365 or EVALTALK archives

After

Group write aea365 blog posts for a week
Send written answers to all questions asked
Send contact info
Send resource list
Post to EVALTALK